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Files

Upload files to one shared library, organise them in folders, star them, and point teammates at them.

Files

Files is one shared library for the documents, screenshots, exports and other files your team works with. Upload a file once, file it in a folder, and point teammates at it instead of passing copies around.

Open Files

  • Choose Files in the Workspace group of the sidebar.
  • The left column switches between All files, Starred, Recent and Shared with me. The header shows how many items there are and their total size.
  • Use Search files... to find files by name, and Grid or List to change the layout.
Every file in Files can be seen by everyone in the workspace who can open Files. The one exception is a file that belongs to a private project, which only that project's members (and Owners and Admins) can see.

Upload a file

  1. Choose Upload.
  2. Choose a file. A file can be up to 50 MB; a larger one is refused before it is sent.
  3. Optionally, paste an Optional shared URL: a link to where the file also lives elsewhere.
  4. Select Upload.

New uploads always go to the top level of All files, even if a folder is open. Move them into a folder afterwards. Executable and script files are refused, and so is an upload that would take the workspace over its storage quota. Where files are stored is set in File storage.

Folders

  • In All files (with no search typed), folders are listed above the files. Click a folder to open it; the breadcrumb above takes you back up.
  • Choose New folder to create one in the folder you are in.
  • Use the rename and delete buttons on a folder's row. A folder can only be deleted once it is empty, so move or delete what is inside first.
  • To file something, use the Move to a folder button on the file.

Folders only show in All files. Starred, Recent, Shared with me and searches look across the whole library, whatever folder the file is in.

Share a file

Choose the share button on a file to open its sharing options. There are two:

  • Notify people: tick teammates and choose Notify. Each one gets a notification pointing at the file. This does not change who can see it, because everyone in the workspace already can.
  • Add an external link instead: save a link to the file where it is hosted elsewhere, to hand to someone outside the workspace. Files does not create this link for you; you paste it in.

Shared with me lists the files that have an external link saved. A file with a link shows its share button highlighted.

Who can change or delete a file

  • Moving a file, renaming it or changing its link is for the person who uploaded it or an Owner or Admin.
  • Deleting a file is for the same people, and it also needs permission to delete files. Owners, Admins and Members have that by default.
  • Stars are personal, so anyone can star any file they can see.

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